1 – Context and controller
When the Agency for the Cooperation of Energy Regulators (the “Agency”) processes personal data it is subject to Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (“Regulation (EC) No 45/2001”).The purpose of requiring the name, organisation and email address of the persons submitting REMIT related queries (including meeting confirmation or other surveys) is to enable the Agency to identify who is submitting the query/information and to revert back to the person submitting it with an appropriate answer. In order to submit REMIT related queries/information to the Agency an online form is made available to the sender.
The submission of REMIT related queries/information to the Agency may contain personal data. Please find below details on how your personal data will be processed by the Agency.
The Agency’s department in charge of processing of personal data is the Market Monitoring Department.
Contact details of the person in charge of the processing:
Mr Volker Zuleger, Head of Market Monitoring Department
Agency for the Cooperation of Energy Regulators (ACER)
Trg republike 3
SI-1000 Ljubljana, Slovenia
E-mail: transaction.reporting@acer.europa.eu
2 – What personal information do we collect, for what purpose, and under which legal basis?Types of personal data
The Agency will process the following personal data you provided by submitting REMIT related queries/information:
Full name of the person submitting the query;
Organisation name of the person submitting the query;
Email address of the person submitting the query; and
Substantive data provided as part of REMIT related query/information.
You are requested not to include in the query any information or attach any other document that may include your other personal data (especially with regards to special categories of data pursuant to Article 10 (1) of the Regulation (EC) No 45/2001, e.g. personal data revealing their political opinions) or confidential data.
Legal basis
In line with Article 5 (a) of Regulation (EC) No 45/2001, the processing is necessary for the performance of a task carried out by the Agency in the public interest, on the basis of REMIT Regulation[1].
3 – Who has access to your personal data, to whom is it disclosed, and for how long is it stored?
In line with the purposes of data processing, personal data submitted with a REMIT related query/information form may be disclosed to the following recipients or categories of recipients:
Authorised staff of the Agency working at the Market Monitoring Department, the Head of the Market Monitoring Department and the Agency’s Director. If appropriate, access may be given to the European Court of Auditors, the European Ombudsman, the European Data Protection Supervisor, the General Court of the European Union, the European Court of Justice and the Civil Service Tribunal. If requested, personal data can also be disclosed to the European Anti-Fraud Office (OLAF).
We will keep your personal date for 3 years following the submission. After this period, the data will be deleted.
4 – Data subjects’ rights and available recourse measures
Your rights as data subjects’ are governed by the provisions of Regulation (EC) No 45/2001.
You have the right of access, rectification, blocking, and erasure of your personal data. Data subjects seeking clarification of their rights or further information should contact the controller in charge of the processing (see point 1 above) or the Agency’s data protection officer (DPO@acer.europa.eu).
Data subjects wishing to exercise these rights are requested to contact either the person in charge of the processing (details above), or the Agency’s data protection officer (DPO@acer.europa.eu).Finally, the data subjects may, at any time, have recourse to the European Data Protection Supervisor (http://www.edps.europa.eu).
[1] Regulation (EU) No 1227/2011 of the European Parliament and the Council of 25 October 2011 on wholesale energy market integrity and transparency (“REMIT”).